Program Assistant for One Bread, One Cup (OBOC)
Tuesday November 6
Introduction
Saint Meinrad Seminary and School of Theology is seeking a full-time, salaried Program Assistant for One Bread, One Cup (Summer Youth Liturgical Leadership Conferences).
The Program Assistant is responsible for assisting the OBOC Director in carrying out the program's mission. This includes coordinating the planning, implementation, and evaluation of administrative meetings; overseeing the development of information for and updates to the program website; preparing information to be uploaded to the internal website; and overseeing the production of program and retail resources.
The OBOC Program Assistant also creates, schedules, and implements the formation curriculum for the College Ministerial Internship Program (CMIP) of the OBOC Summer Liturgical Leadership Conferences. The Program Assistant supervises the intern community life and intern work in collaboration with the OBOC Director.
Primary Duties & Responsibilities
Winter
- Prepares and maintains CMIP budget items within overall OBOC budget
- Oversees preparation, delivery, and records the return of catechist and intern contracts
- Collaborates with Program Coordinator to coordinate all aspects of program preparation: housing, meals, travel, etc. for interns and participants
Spring
- Collects and records all conference registration data
- Collaborates with Director to inventory and make purchases of program supplies
- Plans and arranges summer formational activities (classes, workshops, outings etc.) for interns
- Supervises and sets policy for CMIP community life
- Arranges for faculty to teach intern formation curriculum, a for-credit program in cooperation with the Saint Meinrad Seminary and School of Theology
- Coordinates ID materials and medical alert needs for program staff, interns, and participants
Spring/Summer
- Prepares, distributes, collects, and files all applications and participant individual registration forms
- Arranges spiritual direction, counseling, and medical assistance for interns
- Requests and tracks stipends and travel reimbursements
Summer
- Serves as immediate supervisor of intern job performance during conferences
- Meets regularly with college interns individually to reflect on work and community life
- Meets regularly with Director of OBOC to discuss any concerns of the Director regarding intern community. During Conferences, meets daily with OBOC Director.
- Responsible for responding to intern disciplinary matters and intern personal needs
- Leads or facilitates coordination team and intern team meetings during formation week
- Directs annual intern peer and CMIP program evaluations
- Coordinates/oversees registration check-in at conferences
Fall
- Plans, schedules, and coordinates application/interview process for hiring of college interns
- Organizes intern applicants’ information and oversees all logistical preparation for interview days
- In deliberation with Director of OBOC and Liturgy Coordinator for OBOC, and in consultation with interview team, makes hiring and rehiring decisions regarding interns
- Plans, schedules, and coordinates all aspects of the annual intern reunion
- Plans and arranges annual intern reunion w/support from OBOC Director
Post-Conference
- Maintains and updates all records, including an up-to-date database of PHG clientele and participant information to be shared with the Development Office
- Oversees conference billing in conjunction with the Business Office
- Annually creates, reviews, and revises CMIP curriculum
Ongoing
- Maintains day-to-day office responsibilities to include telephone communications, preparing and generating routine correspondence, faxing, filing, copying, mailing and other communications
- Maintains correspondence, internal and external
- Maintains ongoing formation of current interns throughout the year
- Attends and contributes to all OBOC advisory board and staff meetings
- Serves as Recording Secretary of the Advisory Board
- Coordinates travel for catechists
Experience & Qualifications
- Bachelor’s degree in theology, business administration, education, or extensive experience in related field
- Critical thinking, strategizing, decision-making, and problem-solving skills
- Planning and organizing abilities
- Experience teaching, coaching and mentoring groups and individuals
- Influencing, leading, motivating, negotiating and delegating within a work team
- Conflict resolution and crisis management
- Strong written, verbal, and personal communication skills
- Adaptability and self-motivated
- Must be tolerant and flexible to different situations
- Knowledge and proficiency in office computer programs (Word, Access, and Excel) and ability to learn new programs. Desktop publishing and website data upload experience beneficial.
Application Instructions
A cover letter and resume may be emailed to hr@saintmeinrad.edu or faxed to 812-357-8262. Applications may also be completed online or in the Human Resources Department (just south of the Archabbey Gift Shop) M-F 7 a.m.-3 p.m.